Document Management
Document Management refers to the management of documents at all stages, from their initial creation right through to storage, archiving, distribution or disposal/shredding of any office documents.
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LazyWorks is an off the shelf system which organises all documents while offering text searchable and indexing features |
Having a good document management system in place can significantly help your business with efficient organisation, storage and retrieval of important documents such as invoices, large drawings/plans, spreadsheets, client documents and offer a healthy return on investment.
Document Management Systems
Pearl Scan offers both Electronic Document Management Systems and Online Document Management Software. Electronic Document Management Systems allow efficient storage and retrieval of scanned or electronically produced documents. An online Document Management System enables your documents to be accessed privately and remotely via the Internet from any location using optional, secure password protection for access.
Indexing Documents
Documents can be indexed by various field types, for instance by reference number, name, title or date. Pearl Scan's OCR technology can also be applied to your electronic documents which can automatically index the files for you. This process saves the users 95% of their time which is normally taken to manually index the files one by one therefore reducing overall costs by saving data entry time.
Efficient Document Retrieval
Such efficient document indexing systems mean that documents can easily be found and retrieved on-screen instantly. All of your scanned documents can be searched for in one easy step; you simply enter the required search number or address and press 'Find' or 'Enter' just as a normal search engine works .
In less than a second your file will be displayed upon your screen, now you can view, print or e-mail the files as required. Documents and files can also be retrieved by using an in-depth text based keyword search with our OCR document scanning.
Document Management Efficiency
An electronic document management system means that documents can be accessed, referred to and viewed by your employees whenever they require, even if they are working remotely out of the office. An electronic document management system will ensure that information management is far more efficient and staff productivity is maximised.
Document Security
Pearl Scan can either come and collect documents direct from your office or scan and index them on-site at your office, using our bespoke on-site scanning services in case you have a strict policy on these documents for security reasons.
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LazyWorks Document Management System offers easy document searches |
Once scanned, documents can be easily viewed on a CD-ROM or transferred to a web server with secure password protection. Once you have an electronic document management system in place, you can easily destroy the original documents if you wish, as digitising them makes them safe from loss, fire, flood and damage while keeping to the data protection act, not to mention freeing up useful office space.
Click here to view more screenshots of our existing LazyWorks Document Management system
Click here to view our full LazyWorks Document Management System brochure.
We have provided many organisational departments with their own electronic document management system (EDMS). Click here to view a case study based on one of the companies we have provided a customised document management solution for in the past.
For further information on Pearl Scan's document management systems, please contact us:
Tel: 0161 832 7991
E-mail: sales@pearl-scan.co.uk
