PearlDocX Document Management Software
PearlDocX is an easy-to-use bespoke document and information management system for a single user, multi-user and networked environment. PearlDocX is designed to bring sophisticated document management facilities to the small and medium size enterprise.
PearlDocX provides a uniform environment for the creation, filing and instant retrieval of all forms of document and information management. It is compatible with client/server networks using Windows 95, Windows 98, Windows ME, Windows NT4, Windows 2000, Windows XP and any application program running under these operating systems. It can be used for directly scanning paper documents. It can also detect other types of document images (Word, Excel, PowerPoint, CAD) scanned elsewhere or by another products as they are created and add them to its indexing queue automatically.
Scanning and Image Editing
PearlDocX scanning features enables the conversion of any type of paper document into a highly compressed black and white, grey scale or colour graphic image. PearlDocX can capture both single or multi page files. The scanned documents are stored in an automatic indexing queue. PearlDocX supports industry standard Twain and can be customised for Kofax interface.
Scanning Features:
- Scanning module handles small and large documents
- Twain complaint, can be customized to support Kofax Image control (Adrenaline).
- Batch scanning and multiple page documents supported
- Simplex and duplex scanning supported
- Documents can be rotated to pre-defined angles
- Image enhancement
- Image processing, document rotation, deskew, auto trim, black boarder removal, despeckle and auto crop to size.
- Images can be inverted
- Insert and append documents into existing scanned files
- Highlight, Note, Stamp, Drawings, Free Lines, Ruler for CAD drawings size measurements
- Split Batch Files into Single TIFF Files
- Merge single-page files into multi-page files
Indexing Documents
The scanned documents are stored in an automatic indexing queue to save the time on the indexing process. Indexing can be performed during scanning or after completion of the whole process. Both indexing and retrieval have been optimized with careful attention to ease of use and to operator preferences. Unnecessary keystrokes and mouse clicks have been eliminated leading to the fastest possible storage and retrieval of documents.
Indexing Features:
- Optional automatic generation of document number indexing
- One mandatory and up to 16 optional fields indexing
- Automatic Capture Barcode information and import into the indexing field or database.
- Performs whole document or zone OCR for quick indexing and data conversion.
- Automatic full text OCR in background or overnight without any user interface.
- Reduces manual data entry by copy and paste function from scanned image.
- Select predefined or pre-typed index information from drop down menu list.
Finding Documents
Clearly, retrieving documents quickly and easily is an essential feature of document management. Pearl Docs uses a wide range of search criteria. The search function finds and displays the document instantly.
Searching Features
- Fast document retrieval from central or local databases
- Search for start of field, whole field or any part of field
- Searching during typing
- Performs predictive search
- Full OCR text search within a file or in the whole database
- Search for exact user defined word or phrase
- Search by date, time or login information
After the retrieval process users can take advantage of the powerful built in additional functions for efficient document and information management.
Convenient Features
- Optimise display at any magnification
- Manual or automatic zooming
- Automatic Browse through a document
- Thumbnail display. Choose a page from the thumbnails for a full page view
- Full Screen view
- Word, Rich Text, Flat Files and most Image formats displayed within Pearl Docs.
- Tiffs may be multi-page or single page, black & white or Colour
- TIFFs can be annotated in many ways
- Memos can be associated with stored pages
- Images or parts of images can be printed, e-mail or exported to other applications
- Documents can be tagged for later View, Print , E-mail or Export
- Documents can be referred for the attention of another user with a note
- Any number of pages from a file can be retained on a desktop
- Helpful tool tips.
For more information please feel free to call our support team on 0161 832 7991 or alternatively please fill in the contact form and we will find the best possible solution for your requirements.