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forms processing


Data Capture Form Scanning

Our data capture, form scanning, forms capture and manual data entry services are a one-stop-solution for for capturing all kinds of information from your documents.

We can capture data from a wide range of forms including:

  • Survey forms
  • Questionnaire form
  • Application forms
  • Enrolment forms
  • Feedback forms

Forms Capture Scanning Technologydata capture

The form scanning, data capture and recognised data extraction technology uses the combination of OCR (Optical Character Recognition) OMR (Optical Mark Recognition) and ICR (Intelligent Character Recognition) which allows us to accurately capture computer typed and to some degree handwritten forms, barcodes and checked box data within seconds. After the scanning and data capture is completed the digital data from the form can then be converted to Microsoft Excel, Word, Access or CSV format if you prefer.

The Data Capture Process

The very first step in the form scanning and data capture process is to identify how exactly the form has been filled. Has it been filled using a computer, from carbon paper, handwritten or a mixture of all these? We can then assess the data-type on the form such as:

  • Numeric information
  • Alpha-numeric information
  • Check and tick boxes
  • Multiple choice questions
  • True or false questions
  • Open questions
  • Prefix numbers like telephone numbers with the country and area code.

We then determine what the objectives of each form scanning project and its data conversion are. Using this initial insight, we can understand the nature of the form and file type you have which helps us to use the most relevant data processing technology, such as using an automatic processing method or our manual data entry service.

Other Popular Form Types for Data Capture

  • Personal detail files
  • Multiple choice question sheets
  • Feedback cards
  • Marketing forms
  • The Benefits of Electronic Forms Capture

One of the main reason companies have their forms scanned and the data extracted into an organised database or Excel spreadsheet format is to carry out analysis of the resulting data they have collected. This analysis can not be performed easily from stacked paper forms.

By conversion of the form data into an electronic format, businesses can also reduce time, eliminate any backlogs and significantly improve the collected data quality. The electronic data capture process is far quicker and more accurate than the manual conversion or any manual data entry of form data.

Pearl Scan's form scanning, data capture and data entry services allows organisations to focus on their core business and concentrate on the more important points, save costs from hiring more staff and confront the rapid rise of costly hardware and software.

A Complete Data Capture Service For You

We have the capabilities and resources to handle any type or size of data capture, form scanning, and conversion project. Whether it is a single project or an on-going data extraction exercise, we can manage your data capture, form scanning and form processing projects from the start through to completion. Forms can also be posted right to your target audience and once this is completed we can setup a P.O Box so the forms are returned directly to us reducing scanning and processing times.

If you have any form scanning, data capture, data conversion or data entry projects, please contact us for a free quote. We also have a dedicated website with more information so check it out.
Tel: 0161 832 7991
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Free Trial

Document Scanning Service

We offer a free trial scanning service to our prospective clients to their required format as proof of concept.


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Clients Pearl Scan